About ProCure Art
ProCure Art (PCA) is a Washington-D.C. based international humanitarian nonprofit dedicated to improving the physical and emotional wellbeing of people and communities affected by adversity using art therapy psychosocial support. PCA enables disadvantaged individuals and groups to access professional art therapy services in order to promote their dignity, creativity and confidence, and to empower them to transcend adversarial life experiences with perseverance and a positive outlook. Integrity, compassion, professionalism and cultural humility are core values of PCA.
Incorporated in Washington D.C. in November 2015 as an international nonprofit, PCA is awaiting its 501(c)3 tax-exempt status approval by the IRS. PCA is governed by a strong Executive Board and group of technical advisers, and is run by a small start-up team. The organization has a track record of international activities and has upcoming projects in the pipeline.
The members of the Executive Board (EB) of PCA are the fiduciaries who steer the organization towards a sustainable future by adopting sound ethical, and legal governance and financial management policies, as well as making sure the nonprofit has adequate resources to advance its mission. The overarching role of the EB is to provide the governing foresight and oversight for the organization.
The role of the Secretary is to support the PCA president and executive directors in the smooth functioning of the organizational governance and ensure the safety and accuracy of all EB records, documents and archives. This involves the Secretary guaranteeing that the EB meetings are properly called and organized, and that minutes are accurately recorded and kept on file, which is the bare minimum function of the Office.
Specifically, the Secretary's core duties will include managing the PCA governing body’s internal communications, keeping track of the EB calendar, scheduling meetings, preparing the meeting agendas, and documenting and circulating the minutes. The EB Secretary is required to:
Organize and attend all EB meetings,
Type-up a detailed record of meeting agreements, recap of votes and decisions that transpired during the meeting, and document agreed further actions,
Submit the minutes for a president’s review and clearance,
Distribute the cleared minutes to the executive directors,
Properly document the minutes in the organization’s filing system.
According current U.S. regulations, service on executive boards of nonprofits is volunteer-based and does not get remunerated.
The role of a Secretary requires understanding and knowledge of a U.S. nonprofit corporation's thrust and purpose. Understanding of nonprofit organizational structure and how such a corporation functions internally is highly desirable. A candidate must have excellent communication skills, both verbal and written, and the ability to interact with the EB directors, technical advisors and the organization's membership who come from multiple business or cultural backgrounds.
This job description summarizes the main duties of the position. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
PCA is an affirmative action organization committed to providing equal professional opportunities without regard to race, color, religion, sex, gender identity, sexual orientation, national or ethnic origin, age or disability with respect to its policies, programs, or activities.
Officer (Secretary), Board of Executive Directors
Position Title: Officer (Secretary)
Area: Executive Board
Number of Openings: 1
Position Location: Washington DC, or Home-Based